Whiteboards are handy for collaborating and sharing ideas and information. It stores your passwords securely and lets you access them on any browser at home, work, or wherever you have LastPass installed (which can be a smartphone or tablet). Instead, use multi-platform password management tool LastPass. Web browser password tools help, but each browser has its own system. Using a spreadsheet or a physical notepad is time-consuming and not very secure. We’re supposed to create wild and unique passwords for each site we log into, forcing us to use systems to track them. Word is much easier to use when you know its keyboard shortcuts and how to manage styles. The downside to both tools is you’ll likely need to copy and paste your material onto a Word document for formatting.Īnd finally, you can always learn MS Word in-depth. If you’re looking for a tool for writing rough drafts, use full-screen text editor Writeroom. I actually don’t hate this one, but many, many people do. And instead of those awful PowerPoint handouts, give your audience a link to your slides on Slide Rocket. Still, whether or not you use Powerpoint, you can spice things up with unique looking charts from amCharts. It’s better in a million little ways than PowerPoint. If you’re a Mac user, you won’t regret switching over to Apple’s Keynote. The good news is you can greatly reduce the time you spend filling them out, sending them, organizing them, tracking them and much more with online accounting service Kashoo. You can create and find notes easily with either tool you won’t have a group of files to contend with. Microsoft makes a fine one called OneNote, but I’m partial to Evernote. If you’re using Microsoft Word as your virtual notepad, do yourself a favor and use a dedicated notes app instead. Notepads and word processors (for taking notes) It’s easier to use and faster than email. It’s like Facebook or Twitter for just your business. If you have the resources, you can make things much simpler by incorporating the enterprise social network Yammer. There are business and productivity gurus who make a good fortune providing suggestions for managing email. Using email for just about all communications There’s still some hiccups, but it’s progress. ![]() I took a page from New York Times writer David Pogue and incorporated online storage service Dropbox into my workflow. It doesn’t take long for various editors to make changes out of sync with each other. Some of the greatest headaches I’ve experienced in business settings have come from trying to manage document revisions by email. All of these tools are made to help you work faster and think about what you’re working on rather than how you’re doing it. I’m going to offer a few alternatives to tools and services that are the cause of countless business headaches.
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